Import Documentation Guide
Complete checklist of documents needed for clearing imports into India. Ensure you have all required paperwork to avoid delays.
Required Documents
World → IndiaImport declaration filed with customs authorities. Must be filed within 30 days of arrival.
Seller's invoice showing goods description, quantity, value, and terms of sale.
Detailed list of contents in each package, including weights and dimensions.
Shipping document from carrier proving ownership and transport contract.
Importer Exporter Code certificate issued by DGFT. Required for all imports.
For claiming preferential duty rates under trade agreements (FTA, PTA).
Required for restricted items like electronics, chemicals, or specific product categories.
Proof of marine cargo insurance coverage for the shipment.
BIS, FSSAI, or other regulatory certifications required for specific products.
Bank payment instrument if payment is through LC terms.
GST registration certificate for importing goods into India.
Permanent Account Number issued by Income Tax Department.
Import Clearance Process
Understanding the steps helps ensure smooth customs clearance
Pre-Arrival
Prepare all required documents and obtain necessary licenses
Filing Bill of Entry
File Bill of Entry with customs within 30 days of arrival
Assessment & Payment
Customs assesses duty and taxes, pay applicable charges
Examination
Customs may examine cargo for verification
Clearance
Obtain Out of Charge order and release cargo
- •IEC Code: Must be valid and active. Renewal required every 5 years.
- •Bill of Entry: Must be filed within 30 days of cargo arrival, or demurrage charges apply.
- •Duty Payment: Can be paid through ICEGATE portal or authorized banks.
- •Product-Specific: Some items require additional licenses (BIS, FSSAI, WPC, etc.).
- •GST: IGST (Integrated GST) applies on imports in addition to customs duty.
Common Mistakes to Avoid
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Missing or expired IEC
Ensure IEC is valid before shipping
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Incorrect HS Code classification
Wrong codes lead to duty disputes and delays
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Incomplete commercial invoice
Missing details cause customs queries
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Late Bill of Entry filing
File within 30 days to avoid penalties
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Missing product-specific licenses
Check if your product requires BIS, FSSAI, or other approvals